Service Level 
Agreement

General

This agreement applies only to Customers with active Multi Year Prepaid subscriptions.

1. Definitions

All terms defined in this SLA shall have the meaning set out in the Terms and Conditions, unless defined otherwise below.

“Applicable Monthly Period” means the calendar month in which a Service Credit is owed;

“Applicable Monthly Service Fee” means the total Fees actually paid for the Services for the month in which a Service Credit is owed;

“Bug” refers to an unintentional or unwanted property of the Services that may be replicated and causes the Services to malfunction while having no effect on their availability.

“Downtime” refers to the total number of minutes in a calendar month that the Service is unavailable, i.e., the login at https://app.icharms.com is unavailable.
If all continuous efforts by Customer to visit the login page within a minute fail, a minute is considered unavailable for the Services.

Maintenance, upgrades, Updates, and repairs to hardware and software linked to correcting immediate problems creating instability in the Services are referred to as “Emergency Maintenance.”

“Incident” means any single event, or set of events, that results in Downtime; or any malfunction of the Services that can be reproduced, is not a Bug, and whose root cause is found in the hosting service, network, hardware, or third-party software components; or any single event, or set of events, that results in Downtime; or any single event, or set of events, that results in Downtime.

Maintenance, upgrades, updates, installation of new versions, and non-critical and non-urgent repairs to hardware and software are referred to as “planned maintenance.”

A change in the functionality of the Services that results in a change in the version number specified in the SLA is referred to as a “release.”

The percentage of the Applicable Monthly Service Fee that will be credited to the Customer is referred to as “Service Credit.”

“Support Window” means the period of time during which a feature of the Services or compatibility with a separate product or service is supported;

1. HOSTING SERVICES

The Company shall host the Services together with related components and Customer owned content as set out below.

1.1 Availability

The Company will use commercially reasonable measures in terms of redundancy, monitoring and platform management to make the Services available via the Internet for 99% of 24 hours/day 7 days/week. Availability shall be measured monthly as set out below and excludes the items set out in clause 7 of this SLA and all Planned Maintenance.

    • Deployment Minutes” means the total number of minutes in a calendar month (excluding items set out in clause 7 of this SLA and all Planned Maintenance) during Business Hours.

    • Maximum Available Minutes” means all Deployment Minutes in each calendar month during Business Hours.

    • Downtime” means the total number of Deployment Minutes in a calendar month during Business Hours in which the Services are unavailable. A minute is considered unavailable for the Services if all continuous attempts by Customer to establish a connection to the Services within the minute fail.

    • Monthly Availability” means Maximum Available Minutes less Downtime divided by Maximum Available Minutes in a calendar month for the Services.

1.2 Service Credits

If the Services are not available in accordance with the availability level set out in clause 1.1 above of this SLA, the following monthly Service Credits shall apply:

    • between 98.99 and 98% – 2% service credit

    • between 97.99 and 97% – 4% service credit

    • between 96.99 and 96% – 6% service credit

    • between 95.99 and 95% – 8% service credit

    • less than 95% – 10% service credit

Service credits are calculated as a percentage of the applicable monthly service fee for the applicable month period.
Any claim for a Service Credit must be made in writing within 30 days of being notified of the Customer’s entitlement, and must include a detailed description of the Incident as well as the time and duration of the Downtime.

The Company will evaluate all information reasonably available to it, and make a good faith determination of whether a Service Credit is owed. The Company will use commercially reasonable efforts to process claims during the subsequent month and within sixty (60) days of receipt. The Customer shall not be eligible for any Service Credit if it does not comply with any terms of the Agreement.

If the Company determines that a Service Credit is payable, the Service Credit will be credited to the next invoice issued to the Customer following the period in which the Downtime occurred. Service Credits are the Customer’s sole and exclusive remedy for any performance or availability issues of the Services under the Agreement and this SLA.

The Service Credits awarded in any calendar month for all Services shall not, under any circumstances, exceed the Applicable Monthly Service Fee for the Applicable Monthly Period.

2. SECURITY

The infrastructure and security provided by the Company and the data centres it uses to provide the Services is set out in the Data Processing Agreement.

3. SUPPORT SERVICES

Support services shall include maintenance of the Services and Customer platform including corrective maintenance and enhancements and a customer support service for the Services and Customer platform as set out below.

3.1 Scope of Support Services

Maintenance and support services shall not be provided for issues arising from: (i) modifications, alteration or configuration of any of the Services by the Customer or a third party that has not been authorised in writing by the Company; and/or (ii) technology or Intellectual Property Rights that has not been provided by the Company pursuant to the Agreement.

3.2 Problem Notification

The Company provides support services from a UK support centre which is available to named support users. Support services are provided in English.

Problems may be reported to the support centre by creating a support ticket online at support.icharms.com

3.3 Problem Acknowledgement

Upon receipt of a problem notification the Company shall respond to the Customer, within the time frame set out in clause 4.2 of this SLA as applicable, based on the severity and type of problem. Such response shall specify the severity level and type of problem.

3.4 Support Hours

The Company offers support for the Services during Business Hours (9am to 5pm UK time) on Business Days (Monday to Friday, except for English public holidays) in English language.

4. PROBLEM RESOLUTION

Problems with the Services will be dealt with in accordance with their level of severity. The time frame in which problems will be resolved will depend upon whether they are classified as a bug or incident as set out below.

4.1 Problem Severity Classification

    • High – a problem is classified as high if the Services are not available, or the Customer or Authorised Users cannot log in or if there appear to be serious performance or access problems.

    • Medium – a problem is classified as medium if a key feature or service is unavailable and the availability of the Services are not affected.

    • Low – a problem is classified as low if there is any other problem that does not fall into another severity category.

4.2 Response and Target Resolution Times

    • High – respond within 4 Business Hours; target resolution within 8 Business Hours

    • Medium – respond within 1 Business Day, target resolution within 2 Business Days

    • Low – respond within 2 Business Days, target resolution within 4 Business Days

5. MAINTENANCE SERVICES

5.1 Updates

Updates contain new or amended features, bug fixes and performance improvements. There may be some need for configuration and additional user training in order to obtain the maximum benefit of the new features.

The Company reserves the right to vary the frequency of Updates but typically they are monthly.

6. CUSTOMER’S OBLIGATIONS

The Customer has the following obligations under this SLA:

    • to provide access to a device capable of browsing websites using an Internet web browser and uses a web browser that supports JavaScript;

    • to provide all suitable hardware and software and telecommunications equipment required for accessing the Services;

    • responsibility for the network connection between the Company’s hosting centres and the Customer’s premises (backend) connection to a telecommunications network;

    • to inform the Company without delay of any problems with the Services;

    • to keep its own software up to date, if necessary, for the error free operation of its own software with the Services;

    • to check its systems for the most commonly known viruses and malware;

    • to have a current virus scanner installed for each device accessing the Services, where applicable.

7. LIMITATION OF LIABILITY

The Company shall not be liable for, and shall have no obligation to fix, any errors, Incidents, problems or bugs or any lack of availability of the Services caused by the following:

    • any breach of the Customer’s obligations set out in clause 6 above;

    • use of services, hardware, or software not provided by the Company, including, but not limited to, issues resulting from inadequate bandwidth or related to third-party software or services;

    • use of the Services on a system not supported by the Company or specifically agreed in writing in the Agreement;

    • interconnection of the Services with other software products not supplied by the Company except as expressly agreed in writing in the Agreement;

    • any connectivity issues not within the direct control of the Company i.e. a fault on the Customer’s network or own equipment configuration;

    • problems or errors that occur while the Company is waiting for the Customer to provide information to enable it to rectify a fault or restore the Services;

    • use of the Services after the Company advises the Customer to modify its use of the Services, if the Customer did not modify its use as advised;

    • the Customer’s unauthorised action or lack of action when required, or from its employees, agents, contractors, or vendors, or anyone gaining access to the Company’s network by means of the Customer’s passwords or equipment, or otherwise resulting from the Company’s failure to follow appropriate security practices;

    • the Customer’s failure to adhere to any required configurations, use supported platforms, follow any policies for acceptable use, or its use of the Services in a manner inconsistent with the features and functionality of the Services (for example, attempts to perform operations that are not supported) or inconsistent with the Company’s published guidance;

    • faults caused by the Customer’s management or connection to the Services;

    • faulty input, instructions, or arguments (for example, requests to access files that do not exist);

    • use of features of the Services that are outside of the Support Windows;

    • the Customer failing to take part in training offered by the Company, necessary for use of the Services;

    • attempts to perform operations that exceed prescribed quotas or that result from the Company’s throttling of suspected abusive behaviour;

    • any Services not paid for at the time of any Incident;

    • Force Majeure.

Why charities choose icharms - in their own words

The group did an excellent job of holding our hands throughout the cycle, answering to any questions we had, assisting us with the excursion, and being patient when we needed to rehash things! I would strongly advise the icharms Onboarding administration to anyone switching to icharms — it gives you the assurance and data you require to launch another framework. Emma -
The group has been a fantastic (in every sense!) display. They've made the transition to icharms a breeze by being patient, resourceful, and exceptional communicators. After that, we'd be able to observe a variety of ways to smooth up our work. The fact that they have such a fantastic client service team has been a bonus. I strongly advise it. - Car Emma
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— Charlie Fraser, Back Up Trust
It's fantastic to work with a crew that is friendly and knowledgeable about the type of CRM structure that a good cause requires. Constantly willing to listen to new ideas and useful in dealing with issues — Alexandra Haswell, Norfolk and Waveney Mind's Fundraising Manager
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icharm is a simple to use system that may help charities maintain track of its members and supporters. The search features are simple to use, and the results are simple to share with those who need to see them. I would enthusiastically suggest icharm to anyone who requires their services. — ATD Fourth World UK's Eric Knibbs
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— Emma Lynn, Individual Giving Manager, FitzRoy
icharm is a brilliant asset to any pledge drive. It is simple to grasp, and the information bank is brimming with practical assistance. — Gesher School's Ali Durban
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—Rachel Hogg, The Benjamin Foundation
icharms is extraordinary! It works, it does precisely what it says on the tin. It's combinations are incredible It's reasonable, absolutely versatile and cherished by our evaluators. — Mark Morgan, Stella's Voice